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November 2010 Newsletter


  1. Implementation Strategies Meeting Overview
  2. Resources available for Out-of-School Youth
  3. OME Non-Regulatory Guidance
  4. Quality Control Documents
  5. Updating the Qualifying Activities Chart
  6. Preparing for the upcoming Winter season

Documents and PowerPoint presentations mentioned in this newsletter and remain in use may be viewed on the Resources from the ID&R Office page of this website.

1. Implementation Strategies Meeting Overview

On October 5 & 6, the Florida Migrant Education Program and the ID&R Office held an MEP Implementation Strategies Meeting in Tallahassee, Florida. The meeting had two strands - administrators and MSIX hands-on lab. On Tuesday afternoon, a new coordinators meeting was conducted, while general administrative topics were discussed on Wednesday. The MSIX lab was offered three times - Tuesday afternoon and all day Wednesday.

Key issues regarding the MEP were discussed, including: identification and recruitment, interstate coordination, continuation of services, priority for services, and evaluation. For more information about the meeting, please visit


2. Resources available for Out-of-School (OSY)

The ID&R Office has secured materials to assist in the identification and recruitment of OSY at the local level, Most of these materials are a result of the coordination between states participating in the federally funded OSY consortium. The materials available in the office include:
OSY laundry bags. The laundry bags, with the migrant logo and the national hotline number printed on the side, are stuffed with items allowed by the FL-DOE as "reasonable, allowable, and necessary." These bags have been distributed to districts with limited resources, but a number of bags is still available. Please contact the ID&R office for more information.

Bilingual Clip Sheets. Produced by the Geneseo Migrant Program in NY, this is a set of fifty (50) bilingual Clip Sheets developed around the following topical areas: Careers, Opportunities, Health, Looking for a Job, and Survival Skills. These Clip Sheets were developed with OSY in mind. These materials are not copyrighted, and can be reproduced without permission. Every migrant LEA will be receiving a copy of the sheets as well as a master document for reproduction. The sheets can be used individually or as a bundle, depending on your population's needs.

OSY Hotline Flyers. Pads with 100 flyers each were developed to inform potentially eligible migrant youth and families about the migrant education hotline. The flyers can be used to leave notes for families and can be posted in places such as laundromats and health clinics. Please inquire with the ID&R Office for more information about this and other hotline promotional materials.

In addition, a number of materials will be soon available for districts:
For Your Health/Para Tu Salud. This is a series of bilingual mini-lessons designed to increase the health knowledge of OSY through health education topics. The materials consist of bilingual instructional packets that include teaching plans, an introductory lesson, guided practice, useful vocabulary, practice dialogues, and pre/post tests. The mini-lessons’ non-sequential format lends itself to the limited time and intermittent attendance of the students.

The Finanza Toolbox is designed to increase the financial knowledge of migrant farmworkers through introduction to eight financial education topics and useful money management practices. Developed for use with children, teens, out-of-school youth and adults, Finanza provides an instructional package that includes bilingual lesson topics, teaching plans, student surveys, and practice activities. The mini-lesson, non-sequential format is particularly adaptable for instructional needs when time is limited or attendance is intermittent.

Additional materials and ideas can be found on the consortium's website:


3. OME Non Regulatory Guidance

The Office of Migrant Education Recently released updated guidance for the MEP. A complete copy of the Department’s Non-Regulatory Guidance for Title I, Part C, Education of Migratory Children is available on the Department’s website at:

This version, dated October 2010, replaces all prior non-regulatory guidance for the Migrant Education Program (MEP). Please note, the Introduction, along with Chapter II: Child Eligibility, were revised recently to reflect the 2008 program regulations and Department policy. With minor exceptions, as noted in the Introduction, all other chapters remain unchanged from the non-regulatory guidance document that the Department published on October 23, 2003. This guidance does not impose requirements beyond those in the Elementary and Secondary Education Act (ESEA) and other Federal statutes and regulations that apply to the MEP.


4. Quality Control Documents

Various quality control documents have been revised. These documents are essential for an effective and ongoing quality control process. Please review your files to ensure your district is using the most recent forms and procedures regarding quality control:

  • Re-interview form
  • Instructions for completing the re-interview form
  • Re-interview protocol

Re-interview efforts conducted at the local level must be using these documents to ensure a uniform process throughout the state


5. Updating the Qualifying Activities Chart

As you may be aware, a district by district qualifying activities chart is currently located in the FL Recruiter website. The information included in the chart is mostly provided by the local district. Please contact the ID&R Office with any updates and changes. Accurate information provided by the district is the most effective manner to keep this chart useful and relevant. Your assistance is greatly appreciated.


6. Preparing for the upcoming Winter season

Let's be prepared. Last year, the cold weather greatly affected the agricultural and fishing industry in the state and, by consequence, many of our families. Now is the time of the year to get ready for a similar event. Staff must be ever vigilant to unusual migration patterns, local weather news and forecasts that may affect harvests or crops, and collect information that could be used as "credible evidence" in cases when families are unable to obtain qualifying work. Identifying potential local partners to provide assistance in the case of "what if" (food pantries, shelters) is a recommended practice used by many districts. Please share your ideas with other districts and the ID&R Office.


If you have any questions, please contact the ID&R Office.

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