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Fall 2013 Newsletter

Outline of Florida with Migrant Education logo and the words Florida ID&R Office

In this issue of the FL Recruiter

  1. ID&R Office Participation in State MEP Meeting & OSY Training
  2. Re-interview Reporting Forms
  3. Out-of-School Youth Profile Reports
  4. Statewide ID&R Training Recap
  5. Quarterly Q&A


Did you know?

Florida's climate makes it ideal for growing a wide variety of crops. Major crops include citrus, sugarcane, tomatoes, peppers, cotton, watermelons, peanuts, snap beans, and potatoes. Timber is also an important agricultural commodity for the state. – University of Florida Extension: Institute of Food and Agricultural Sciences


1. ID&R Office Participation in State MEP Meeting & OSY Training

The State Migrant Education Program (MEP) conducted an implementation strategies meeting on September 25-26, 2013 at the Residence Inn Tallahassee to discuss and provide guidance on a number of critical areas such as high school requirements, ID&R, common core standards, interstate programming, data reporting, program alignment, instructional strategies, program evaluation, and program monitoring.

Dr. Ray Melecio represented the ID&R Office at this meeting. Ray briefly reviewed the STAMP of eligibility factors and discussed the need to gather the information relevant to out-of-school youth (OSY). The certificate of eligibility (COE) has a specific section that needs to be completed every time an OSY is identified. Ray also indicated that the information collected through the OSY profile has to be submitted annually to the SOSOSY consortium. Ray clarified that the profile should be completed whenever possible and after the COE has been secured.

Materials that were presented at the meeting are available for downloading on the website – check the FL MEP 2013 Implementation Strategies Meeting II webpage.


2. Re-interview Reporting Forms

By now all districts should have submitted their Re-interview Reporting Forms, which were due on October 1, 2013. Preliminary data show that over 450 students were randomly re-interviewed by local staff in more than 25 local operating agencies (including AMC and PAEC consortia). The ID&R Office wants to thank districts for submitting their re-interview reporting forms in a prompt and accurate manner. Once finalized, the data will be submitted by State MEP Director, Carol Gagliano, to the U.S. Department of Education.


3. Out-of-School Youth Profile Reports

Data collection is completed for the 2012/13 school year – job well done to the districts that submitted OSY profiles to the ID&R Office. A total of 2042 forms were received from 17 local MEPs (districts in Alachua Multi-County are counted collectively; districts in the Panhandle Area Consortium are counted collectively). This information is integral to planning effective OSY educational and supportive services.

The statewide report is available for download on the Resources from the ID&R Office webpage. Individual local MEP reports were sent electronically to those districts that submitted profiles. We hope to see an increase in participating districts for the 2013/14 school year.

Please contact our office for questions related to the profile or to schedule ID&R training targeted to the OSY population.


4. Statewide ID&R Training Recap

We had a very good turnout for the statewide ID&R training that took place on October 1, 2013 at the Embassy Suites Downtown Tampa prior to the National ID&R Forum event. Good to see that many stayed to attend the forum as well. For the statewide training, a total of 97 MEP staff representing 20 districts (including AMC and PAEC consortia) were in attendance. Topics for the training included a review of COE updates, completing OSY profiles, STAMP of eligibility factors review, guidance on early and international moves, technical assistance on re-interviews, and questions from the field.

Materials presented at this training will be made available on website soon – stay tuned.


5. Quarterly Q&A

Many of you may have noticed that two questions were posted on the ID&R Q&A webpage, so we are including two questions in the newsletter as well. Test your knowledge…

Q1. A family returned to a Florida district on 10/4/13. The mother and the guardian both worked in picking tobacco in North Carolina and this was their first time moving. Both the mother and guardian said they worked in the field temporarily. Is picking tobacco considered agricultural work? Would this family qualify under the MEP? A1. In order for a recruiter to determine a family is eligible for the MEP, the recruiter must first ask all the necessary questions to determine if all the criteria of STAMP of Eligibility are present. In this particular case, did the children also move with the worker? How old are they? Are they still in school? When did the move to NC occur, was the move within the past 36 months? What was the purpose of moving to NC; was it for economic necessity? These are all questions that would also need to be answered before a recruiter can make a determination if the children would be eligible for the MEP.

Regarding the work, picking tobacco is considered qualifying work. Since it is a crop that only grows during a certain time of the year, it is considered to be seasonal/agricultural work. It is also important to determine if the date the family arrived to NC coincides with the local season for picking tobacco.

Q2. A family returned to a Florida district on October 5, so the father could pick tomatoes. However, the high school student did not return on the same date as the family. Instead, the high school student stopped in Georgia and visited family for a few days and then completed the move back to the Florida district to join the worker on October 19. Would this be a “to join” move for this student with his Qualifying Arrival Data (QAD) of October 5 but a Residency Date of October 19? A2. In this case, the family will require two COEs, one for the children that traveled and completed the move "with" the worker, and a second one for the high school student that completed the move on the later date. For the high school student's COE, the QAD would be October 19, when he/she completed the "to-join" move. The Residency Date would be October 19, because that was the date when the child established residency in the Florida County. The recruiter must also include a comment to explain, the why the student moved "to-join" the worker and not "with" the work. Lastly, the recruiter should cross reference both COEs because they both belong to the same family.


Reminder –

Please send the COEs and OSY Profiles to:

Florida ID&R Office
10006 N. Dale Mabry Hwy. Suite 102
Tampa, FL 33618
Attn: Anna Velez Negrón

Thanks for reading this issue of FL Recruiter Quarterly. The next issue comes out in the winter.

If you have questions about these or any other issues, please contact the ID&R Office at 866.963.6677 or via email at

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