Training and Guidance from the ID&R Office

Click on an individual title to view the resource material you need.

Resource materials are current as of October 29, 2020. If you are unable to locate a particular resource file, please contact our office.

NEW ID&R TRAINING -

The ID&R Office has developed training webinars on topics that are relevant for recruiters, data entry specialists, and/or COE reviewers. Below are links to each webinar and supporting materials.

In order to confirm participation in each training, districts should send the full name and title of every MEP staff member who completes each training and the date the training was completed to the ID&R Office via email.

Understanding Eligibility Using Scenarios (PowerPoint presentation in YouTube) - October 2020

• Understanding Eligibility Using Scenarios (PowerPoint handout in PDF, full size slides)

Changes to the 2020-21 Certificate of Eligibility and COE Recertification (PowerPoint presentation in YouTube) - June 2020

• 2020-21 Changes to the Certificate of Eligibility and COE Recertification (PowerPoint handout in PDF, full size slides)

Florida MEP COVID-19 COE Completion Protocol (PowerPoint presentation in YouTube) - April 2020

• Florida MEP COVID-19 COE Completion Protocol (PowerPoint handout in PDF, full size slides)

Changes to the Florida ID&R Manual (PowerPoint presentation in YouTube) - December 2019
Please scroll down to the "ID&R" header to download the 2019-2020 FMEP ID&R Manual - Working Draft.

• Changes to the Florida ID&R Manual (PowerPoint handout in PDF, full size slides)
• 2019-20 FMEP ID&R Manual - List of Changes

Florida Re-interview Protocol (PowerPoint presentation in YouTube) - October 2019
Please scroll down to the "Re-interview" header to download the required rolling re-interview forms.

• Florida Re-interview Protocol (PowerPoint handout in PDF, full size slides)

Changes to the 2019-2020 Certificate of Eligibility (PowerPoint presentation in YouTube) - June 2019

• Changes to the 2019-2020 Certificate of Eligibility (PowerPoint handout in PDF, full size slides)
• 2019-2019 FL COE - Sample Copy

Recruiter Safety: Tips to Stay Safe in the Field (PowerPoint presentation in YouTube) - April 2019

• Recruiter Safety: Tips to Stay Safe in the Field (PowerPoint handout in PDF, full size slides)

ID&R -

Materials focused on procedures that deal with locating and contacting a family or youth in order to ascertain a child’s eligibility for the MEP.

• 2020-2021 Florida Migrant Education Program Manual on Identification and Recruitment - Revised October 2020
• Eligibility Vocabulary under ESSA - revised 04/16/19
• Eligibility Checklist (Handout)
• Eligibility Flowchart (Handout)
• 2020-2021 COE Completion Checklist - Effective 7/1/2020
• Sample copy of the 2020-2021 Certificate of Eligibility
• Annual Recertification Flowchart
• The Florida Recruiter Code of Ethics - Revised March 2008

ID&R - COVID-19

The 2019 Novel Coronavirus pandemic has impacted migrant program identification and recruitment (ID&R) efforts throughout Florida. To address the challenges imposed on ID&R by the pandemic, the Florida Migrant Education Program and the ID&R Office have developed a special Certificate of Eligibility (COE) Completion protocol that allows the COE to be completed via phone or video interview. This will let recruiters continue their work while maintaining their own safety as well as the safety of our migrant families. Every person completing the COE must follow the COVID-19 COE Protocol as outlined in the document.

• FMEP COVID-19 COE Protocol - Effective April 9, 2020
• FMEP COVID-19 COE - Frequently Asked Questions (updated 05/12/20)

Re-Interview -

The purpose of the re-interview process is to verify that a proper and timely eligibility determination of a student and/or out-of-school youth was made based on the Florida Migrant Education Program regulations and guidance. NOTE - The 2020-2021 Re-interview protocol, re-interview form, and re-interview reporting form are effective September 1, 2020.

• 2020-2021 Re-Interview Protocol
• 2020-2021 Re-Interview Form
• 2020-2021 Re-Interview Reporting Form Due within 30 days of each phase of rolling re-interviews.
• 2020-2021 Re-Interview Reporting Form SAMPLE

• 2019-2020 Re-Interview Protocol
• 2019-2020 Re-Interview Form
• 2019-2020 Re-Interview Reporting Form Due within 30 days of each phase of rolling re-interviews.
• 2019-2020 Re-Interview Reporting Form SAMPLE

ID&R Resources -

Information to enhance ID&R efforts.

• FL ID&R Statewide Mini-Training: ID&R Research Workshop (PowerPoint handout in PDF, full size slides)
• Florida ID&R Resources - Links to Agribusiness and Fishing Industry Resources (revised - August 2020)
• Guide to Creating Google Maps for ID&R

Qualifying Activity -

Chart that identifies qualifying activities for each district in Florida.

• Qualifying Activities Chart - Revised October 2018

  The following districts have revised their Qualifying Activities Charts for 2018:
  Alachua Multi-County Consortium, Collier, DeSoto, Hardee, Hendry, Highlands, Indian River, Lafayette, Lake, Lee, Madison, Marion, Miami-Dade, Okeechobee, Orange, Osceola, Polk, Putnam, and Suwannee.

• Visit the MEP Directory & Map to view and download the individual district charts.

Out-of-School Youth -

Materials focused on identifying, recruiting, and assessing the specific needs of OSY.

The OSY Profile has been translated into Spanish and Haitian Creole. These translations are intended as tools recruiters and advocates can use with OSY to convey why the MEP is interested in capturing their information. The form must continue to be completed in English only.

• Out-of-School Youth Profile/Survey & Instructions (English Version) - Revised June 2020
• Out-of-School Youth Profile in Spanish (only to be used as a resource)
• Out-of-School Youth Profile in Haitian Creole (only to be used as a resource)
• 2018-2019 OSY Profile Statewide Report - A total of 20 local operating agencies (including AMCC and PAEC consortia) submitted a total of 2068 profiles. The aggregate data provides a statewide snapshot of this unique population of migrant students.

Archived Training Modules

Completing Annual Recertifications & Conducting Rolling Re-Interviews (PowerPoint presentation in YouTube) - January 2019

• Completing Annual Recertifications & Conducting Rolling Re-Interviews (PowerPoint handout in PDF, full size slides)

Uitilizing the H-2A Job Order List (PowerPoint presentation in YouTube) - October 2018

• Utilizing the H-2A Job Order List (PowerPoint handout in PDF, full size slides)

Eligibility under ESSA, COE Completion, and COE Review (PowerPoint presentation in YouTube) - August 2018

• Eligibility under ESSA, COE Completion & COE Review (PowerPoint handout in PDF, full size slides)

Other -

Materials focused on...

• U.S. Department of Education, Office of Elementary and Secondary Education, Office of Migrant Education, Non-Regulatory Guidance for the Title I, Part C Education of Migratory Children, Washington, D.C., 2017. Chapter II - Child Eligibility
• Photo Release Form - August 2015: A sample form the ID&R Office requires in order to post any photos with live subjects on our website.
• Dear Colleague Letter - May 6, 2011: Important information from the Office of Civil Rights, U.S. Department of Education; General Counsel, U.S. Department of Education; and the Civil Rights Division, U.S. Department of Justice regarding admission of children into public schools